Microsoft Visio Tutorial: What is, How to Use with Examples - Shikshaglobe

Content Creator: Vijay Kumar

Microsoft Visio Tutorial

What is Microsoft Visio?

Microsoft Visio is a charting instrument to make basic as well as perplexing outlines and vector illustrations. It empowers you to make nitty gritty association graphs, floor plans, and turn outlines as indicated by your business needs. It accompanies inbuilt formats which assist you with essentially making charts of any intricacy like shape-based craftsmanship or complex drawing.

Visio File Types

Presently in this MS Visio instructional exercise, we will find out about various Visio File Types. The following are significant record types accessible with Visio programming:

VSD (Visio Drawing): This document augmentation is related to Visio's twofold record design. It is utilized for putting away flowcharts and outlining archive records.

VSS (Visio Stencil): This record expansion is related to Microsoft Visio. The record contains shrewd shapes (stencils). The record is in double Visio archive design.

VST (Visio Template): The VST record expansion is related to Microsoft Visio formats.

VDW (Visio Web drawing): The VDW expansion is related to Microsoft Office Visio. It contains web drawing which is made in Microsoft Office Visio.

Download and Install Visio

Notes: You expect to have a functioning Visio permit to download Visio. You want to run the "Snap to Run" variant of Microsoft Office prior to introducing Visio. The Click-to-Run variant is introduced from

The most effective method to begin Visio

Stage 1) Click on the "begin" button.

The most effective method to begin Visio

Type Visio in a "search" box.

The most effective method to begin Visio

Click on the "Visio 2013" menu.

The most effective method to begin Visio

You can likewise enlist with Office 365 and access Microsoft Visio Online.

Microsoft Visio Tutorial: What is, How to Use with Examples

Microsoft Visio is a powerful diagramming and vector graphics application that allows users to create a wide range of visual representations, such as flowcharts, organizational charts, network diagrams, and more. In this tutorial, we will explore what Microsoft Visio is, how to use its various features, and provide examples of creating common diagrams.

1. What is Microsoft Visio?

Microsoft Visio is part of the Microsoft Office suite and is used to create diagrams and visualizations. It provides an intuitive interface with a vast collection of shapes, connectors, and templates that make it easy to design professional-looking diagrams. Visio is widely used in business, engineering, and other fields to visualize complex ideas and processes.

2. Getting Started with Microsoft Visio:

a) Launching Visio: Open Microsoft Visio by clicking on its icon from the Start menu or desktop shortcut.

b) Choosing a Template: When you start Visio, you will be presented with various templates to choose from. Select the one that matches the type of diagram you want to create or choose a blank template.

3. Using Shapes:

a) Adding Shapes: Drag and drop shapes from the "Shapes" pane onto the drawing canvas to add them to your diagram.

b) Resizing and Moving Shapes: Click and drag the corners of a shape to resize it. Click and drag the shape to move it around the canvas.

c) Connecting Shapes: Use connectors from the "Shapes" pane to link shapes together. Drag the connector endpoints to the desired connection points on the shapes.

4. Formatting and Styling:

a) Shape Styles: Change the appearance of shapes using pre-defined styles or customize the fill color, outline, and effects.

b) Themes: Apply themes to your diagram to ensure consistent colors and fonts throughout.

c) Text Formatting: Format text within shapes using font styles, size, color, alignment, and more.

5. Creating Different Types of Diagrams:

a) Flowcharts: A flowchart represents the flow of processes or information in a step-by-step manner.


1.     Select the "Flowchart" template.

2.     Drag and drop process shapes and connectors to represent the flow.

b) Organizational Charts: An organizational chart depicts the hierarchical structure of an organization.


1.     Choose the "Organization Chart" template.

2.     Add shapes for each position and connect them hierarchically.

c) Network Diagrams: A network diagram illustrates the connections between devices in a computer network.


1.     Use the "Network" template.

2.     Add shapes for servers, switches, routers, etc., and connect them to show the network topology.

d) UML Diagrams: UML (Unified Modeling Language) diagrams represent software design and modeling.


1.     Select the "UML" template.

2.     Create classes, objects, and associations using UML shapes.

6. Saving and Exporting:

a) Saving: Save your diagram by clicking "File" > "Save" or "Save As."

b) Exporting: Visio diagrams can be exported to various formats, such as PDF, image files (PNG, JPEG), or other file formats compatible with Visio.

7. Collaborating in Visio:

a) Co-Authoring: Multiple users can work on a Visio diagram simultaneously using Visio Online.

b) Comments: Add comments to shapes or the canvas to provide feedback or annotations.

8. Integration with Other Office Apps:

Visio integrates seamlessly with other Microsoft Office applications, allowing you to embed diagrams into Word, PowerPoint, or Excel documents.

9. Conclusion:

Microsoft Visio is a versatile tool for creating diagrams and visualizations to communicate complex ideas effectively. In this tutorial, we covered the basics of Visio, from getting started with templates and shapes to creating different types of diagrams. With practice and exploration, you can unleash the full potential of Microsoft Visio and create professional-quality visuals for various purposes in your work and projects.

The most effective method to begin Visio

Significant parts of Visio

Presently in this Visio for amateurs instructional exercise, we should find out about significant parts of Microsoft Visio. Here are the fundamental parts of the Visio apparatus:


Stencils contain an assortment of related shapes. For instance, in a work process layout, there is a stencil that contains all the work process object shapes.

You will see stencils on the left half of the drawing page.


The Quick Access Toolbar

The Quick Access Toolbar permits you to add frequently utilized orders so you can without much of a stretch access it as the need might have arisen.

Access Toolbar

The Ribbon:

The Ribbon is a board that contains practical groupings of buttons and drop-down records coordinated by tabs. These gathering of tabs influence the various functionalities of Visio.

The Ribbon is intended to find orders that you want to get done with a job. It incorporates planning pages, embedding objects onto pages, or connecting information with shapes.

The Ribbon

The File tab (Backstage View)

The File tab gives an incorporated area which is known as the Backstage View. It permits you to perform different Visio records of the executive's undertakings like making, shutting, sharing, saving, printing and switching over completely to PDF and messaging.

In Visio, the Backstage view is vital. It permits you to see record properties, eliminates individual data, and decreases the document size by dispensing with unused things.

Document tab

Back - Go back to working on drawing region.

Data - This allows you to eliminate individual data, limit consent, and lessen record size. It additionally assists you in actually looking at similarities with prior forms of Visio.

New - This allows you to make a unique drawing from a clear drawing region or utilize a pre-designed format.

Open - Open a drawing.

Save - Save the drawing.

Save As - This allows you to re-save a saved drawing as an alternate filename or document type.

Print - This allows you to view and print the last chart.

Experience the difference

Share outlines with others.

Send out Export your charts to PDF, XPS, and so on.

Account-Allows you to deal with your profile.

Choices - This allows you to make sealing and language-related changes.

The Home Tab

This is a default tab in Visio. It permits you to change text dimension, and variety set the arrangement of text, find any text, fill variety in shape, cut, duplicate, and glue shape as well as text.

Home Tab

The Insert Tab

The supplement tab permits you to embed outlines, chart parts, connections, and text.

Embed Tab

The Design Tab

The planning tab permits you to make changes behind the scenes, page arrangement, borders, various plans, and essential design of your drawings.

Plan Tab

The Data Tab

Utilizing the information tab, you can connect your data set information to shapes, make information designs, and add level and vertical legend.

Information Tab

The Process Tab

You can utilize the process tab to import and commodity work process and connection a current subprocess with a shape in a bigger cycle.

Process Tab

The Review Tab

This tab offers you to add remarks and actually look at the spelling.

Experience the difference

Audit Tab

The View Tab

It permits you to customize your perspective on the drawing screen. For that, different instruments are given to add rulers, gridlines, guides, and page breaks.

Visio likewise gives a zoom button to the amplifying drawing region.

View Tab

Instructions to utilize Microsoft Visio

Presently in this Visio instructional exercises guide, we will figure out how to utilize Microsoft Visio:

Here, are moves toward the plan and draw an essential Visio graph:

Stage 1) Gather reasonable detail.

Conclude what you're attempting to achieve and assemble the appropriate detail prerequisites to draw your graph or outline.

Stage 2) Determine diagram type.

Figure out which diagram type is the most appropriate to show the data you need to convey. For our situation, we will make a login flowchart.

Stage 3) Open the layout.

In Visio, select and open the layout as per your outline type.

Experience the difference

The most effective method to utilize Microsoft Visio

Each shape addresses various things, which goes from straightforward square shapes, squares, ovals, and bolts to many profoundly concentrated shapes and images.

Stage 4) Connect shapes.

Drag and interface shapes or images to represent the things and their stream.

Drag eliminator shape to drawing region.

Drag Compare2 shape.

Drag dynamic connector to drawing region and interface these two shapes.

The most effective method to utilize Microsoft Visio

Stage 5) Add a name.

To add a name, go to the Insert tab then, at that point, click on "Text Box" and select flat Text Box.

The most effective method to utilize Microsoft Visio

Click on attracting region to add a name.

Instructions to utilize Microsoft Visio

Experience the difference

Stage 6) Review your outline.

In conclusion, survey your outline and contrast and your harsh plan.

The following is an illustration of a flowchart showing a login interaction.

Instructions to utilize Microsoft Visio

Utilizations of Microsoft Visio

Here, are the fundamental applications and elements of Microsoft Visio:

Usage Description

Business Process Diagrams It is one of the most famous utilized of Visio. It assists you with delineating business processes.

Association Charts- Organization graphs are much of the time utilized in the outline for your business.

Conceptualizing Diagram- A conceptualizing graph permits you to record and foster any arrangement of related thoughts or data like new procedures for business, book frames, travel notes, meeting minutes, and so on.

Building Plan- You can likewise assemble the most reliable structure plans in Visio. This chart additionally gives an above perspective on walls, entryways, windows, and furniture.

Flowchart- A flowchart can be utilized to report and break down an interaction; normalize a cycle for proficiency and quality. It is likewise utilized for preparing or figuring out different pieces of the association.

Analysis- Visio offers a center way to deal with making proficient Data stream outlines (DFDs) for a wide range of tasks.

In business,- You can draw Business Process Modeling and Notation right away known as (BPMN). It is focused on members and different partners in a business cycle.

In Chemical Engineering- Visio permits you to draw a Process Flow Diagram (PFD), which is a sort of flowchart that makes sense of the connections between different parts at a modern plant.

Best acts of utilizing Microsoft Visio

Following, are best acts of utilizing Microsoft Visio:

Click here to find out more

Begin with the Visio layout, which best matches the sort of graph you need to make to get your business arrangements. On the off chance that the specific format isn't in the library, select the nearest one.

Use ought to utilize Visio stencils to pull in a gathering of shapes like essential Flowchart Shapes stencil.

Add information to your shape by composing in the Shape Data window.

Advantages of Microsoft Visio

Here, are benefits/cons of utilizing Microsoft Visio.

VISIO Provides graphing abilities to plan different business designing Software, and Database Architecture without any problem.

Plan BPMN Models, Maps, and Diagrams. Plan Flow Charts, Capture Brain Storming conversations, and so on.

Visio Standard Online and Visio Professional both are downloadable items. You can utilize these items for however long they're viable with your gadget.

The apparatus permits you to catch the data in manners that are significant for yourself as well as your business.

Offer help for making assortments of charting shapes.

Visio Pro offers highlights like programmed refreshes and various establishments.

Disservices of Visio

Here, are cons/downsides of utilizing MS Visio:

The strip point of interaction isn't as instinctual and conceals a few highlights.

Microsoft Visio doesn't have highlights like picking apart for information base models.

In Visio, it's hard to utilize console easy routes, add associations, reorder, and so on.

The download and establishment process isn't extremely smooth.

MS Visio is costly outlining device in contrast with the lower estimating of comparative apparatuses.

Take the next step

Significant record types accessible with Visio are VSD (Visio Drawing), VSS (Visio Stencil), and VST (Visio Template).

You should have a functioning Visio permit to download Visio.

Stencils contain an assortment of related shapes.

The Quick Access Toolbar permits you to add frequently utilized orders with the goal that you can undoubtedly get to it as the need might have arisen.

The Ribbon is a board that contains practical groupings of buttons and drop-down records coordinated by tabs.

The File tab gives a brought-together area which is known as the Backstage View.

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