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Import XML Data into Excel

Importing XML data into Excel allows you to leverage the power of Excel's data analysis and visualization capabilities on XML datasets. Excel provides built-in features to easily import and convert XML data into a structured and readable format. Here's a step-by-step guide on how to import XML data into Excel: Microsoft Office 365 is a cloud-based subscription service that brings together the familiar Microsoft Office desktop suite with the power of cloud-based collaboration and productivity services. With Office 365, users can access their email, calendar, and important documents from any device with an Internet connection. The service includes regular updates to the latest versions of the Microsoft Office applications, so users always have the most up-to-date tools at their disposal. In addition to the core applications, Office 365 also includes a number of other features and services that can help users be more productive, such as online storage with OneDrive, real-time co-authoring in Word and PowerPoint, and video conferencing with Skype for Business.

Import XML Data into Excel

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Import XML

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Step 1: Prepare the XML Data

Ensure that your XML data is well-structured and conforms to XML standards. If necessary, validate the XML file using an XML validator to identify and fix any errors.

Step 2: Open Microsoft Excel

Launch Microsoft Excel on your computer. If you already have Excel open, create a new workbook to import the XML data.

Step 3: Import XML Data

1.     Click on the "Data" tab in the Excel Ribbon.

2.     In the "Get External Data" group, select "From Other Sources."

3.     Choose "From XML Data Import" from the drop-down menu.

4.     The "Import Data" dialog box will appear. Locate and select your XML file, then click "Open."

5.     Excel will analyze the XML data and display the "XML Source" task pane on the right side of the window.

6.     In the "XML Source" task pane, you will see the XML elements listed in a hierarchical structure. If your XML data has multiple records, you may see a list of repeating elements.

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Step 4: Map XML Elements to Excel

1.     To import specific XML elements into Excel, drag and drop the desired elements from the "XML Source" task pane to the desired location in the worksheet.

2.     Excel will create a table with the mapped XML data, and you can choose to load the data as a table or as a pivot table.

3.     If the XML data contains repeating elements, Excel will prompt you to choose whether to import them as a single row or multiple rows.

Step 5: Import Options and Settings

1.     After mapping the XML elements, click "OK" to import the data into Excel.

2.     If necessary, you can use the "Properties" option in the "Connections" group on the "Data" tab to adjust the import settings, such as refreshing the data automatically upon opening the workbook.

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Step 6: Save the Workbook

Once you have successfully imported the XML data into Excel, save the workbook to retain the data and its structured format.

Additional Tips:

  • If your XML file is located online, you can directly import it from the web using the "From Web" option in the "From Other Sources" menu.
  • To refresh the imported XML data, click on any cell within the imported table and click "Refresh" in the "Data" tab. This will update the data with the latest changes from the XML file.
  • XML data imported into Excel can be further manipulated, analyzed, and visualized using Excel's extensive range of formulas, functions, and charting tools. 

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