Infotype Operations- Create, Change, Copy, Delete, Overview using PA30, PA20 - Shikshaglobe

Content Creator: Satish kumar

What is an Infotype?

A SAP Infotype is a data unit used to store worker important information expected for organization purposes.

It has a 4 digit-code and a connected name. It stores comparable information into one screen.

For instance, Personal Data (Infotype 0002) stores the worker's very own information (i.e., first name, last name, birth date, conjugal status).

Each SAP infotype has fields for which information should be placed. There are two sorts of fields: Infotype operations are essential in SAP HCM (Human Capital Management) to manage employee-related data. These operations involve creating, changing, copying, deleting, and viewing infotype records. Infotypes are used to store specific categories of data for employees, such as personal information, job details, compensation, benefits, and more. In SAP HCM, you can perform these operations using transaction codes PA30 and PA20. Here's an overview of each operation:

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1.     Create Infotype Record (PA30): To create a new infotype record for an employee, follow these steps:

a. Open transaction code PA30 (Maintain HR Master Data) in the SAP GUI.

b. Enter the employee's personnel number for whom you want to create the infotype record.

c. Select the infotype you want to create from the drop-down list of infotypes.

d. Click on the "Create" button (or press F5) to create a new infotype record.

e. Fill in the required data for the selected infotype, such as name, address, job information, etc.

f. Once you have entered the data, save the record by clicking on the "Save" button (or press Ctrl + S).

2.     Change Infotype Record (PA30): To modify an existing infotype record for an employee, perform the following steps:

a. Open transaction code PA30.

b. Enter the personnel number of the employee whose infotype record you want to change.

c. Select the infotype from the drop-down list.

d. Click on the "Change" button (or press F6) to access the infotype data for editing.

e. Make the necessary changes to the data in the infotype record.

f. Save the changes by clicking on the "Save" button (or press Ctrl + S).

3.     Copy Infotype Record (PA30): To copy an existing infotype record to create a new record for the same or a different employee, follow these steps:

a. Open transaction code PA30.

b. Enter the personnel number of the employee whose infotype record you want to copy.

c. Select the infotype from the drop-down list.

d. Click on the "Copy" button (or press F7) to initiate the copy operation.

e. Enter the personnel number of the new employee (if you want to copy the record to a different employee).

f. Make any necessary changes to the copied data.

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g. Save the new infotype record by clicking on the "Save" button (or press Ctrl + S).

4.     Delete Infotype Record (PA30): To remove an existing infotype record for an employee, proceed as follows:

a. Open transaction code PA30.

b. Enter the personnel number of the employee whose infotype record you want to delete.

c. Select the infotype from the drop-down list.

d. Click on the "Delete" button (or press F8) to delete the infotype record.

e. Confirm the deletion by clicking "Yes" on the confirmation pop-up.

f. Save the changes by clicking on the "Save" button (or press Ctrl + S).

5.     Overview of Infotype Records (PA20): To view an overview of all infotype records for an employee, use transaction code PA20:

a. Open transaction code PA20 (Display HR Master Data) in the SAP GUI.

b. Enter the personnel number of the employee whose infotype records you want to view.

c. A list of infotypes and their corresponding records for the selected employee will be displayed.

d. You can navigate through different infotypes by selecting them from the list.

e. To view the detailed information of an infotype record, double-click on the respective infotype.

f. Close the infotype display window and return to the overview by clicking the back arrow (or press F3).

By using these infotype operations in SAP HCM, HR professionals can effectively manage and maintain employee data, ensuring accurate and up-to-date information for organizational decision-making and compliance purposes.

 

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Required fields, which have a tick in the field. What is an Infotype?

Discretionary fields, which are blank.What is an Infotype

Number reaches for infotypes have not set in stone by SAP. They are as followed:

HR/Payroll Data = Infotype 0000 to 0999

Hierarchical Data = Infotype 1000 to 1999

Time Data = Infotype 2000 to 2999

Approval to get to SAP HR Master Data can be characterized at the infotype level. Hence, SAP clients can be given admittance just to the workers' data important for their situation, permitting suitable degree of safety to be kept up with for secret staff data.

Infotypes Sub-Types

Some infotypes are partitioned in various gatherings connected to a similar theme.These bunches are called subtypes. "Super durable Residence" and "Crisis Address" are subtypes of the Infotype 0006 (Addresses).

Infotype Periods

Infotypes are kept up with as per explicit legitimacy dates : begin and end dates. which permits to keep a worker's information history. At the point when you update a worker's information, the past information is in all probability consequently time-delimited. Subsequently, a representative can have many records for one infotype, with various legitimacy periods.


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